The process to request an exception to the policies and procedures published in the UAA catalogs and schedules is called a Request for Exception. Requests are not automatically granted but will be considered in light of the individual circumstance.

To request an exception to policy you must submit a formal written request which should include: your personal identification information, the title and semester of the course which you are requesting be removed, an explanation of circumstances, justification for granting your request, and your signature. If an exception to policy request is based off of a medical event you will also need to include written documentation from relevant medical personnel and any other appropriate persons verifying and supporting your request.

Your Request for Exception to policy and all supporting documentation can be submitted via mail, fax, or in person to Office of the Registrar.

Petition for Exception to University Policy on Refund of Tuition & Fees

Instructions and Overview

Information contained in this petition is intended to provide a description of the process and reasons that may support a refund request. This is not an exclusive list of the items that may be considered when reviewing a petition. Refunds are not automatic but will be granted on case-by-case basis in light of circumstances and documentation.

A petition will only be considered if a student can demonstrate unanticipated and unavoidable events beyond a student’s control that are responsible for the student’s inability to successfully complete the semester and/or drop or withdraw from courses according to UAA’s published schedule. Students are required to submit supporting documentation with this petition, to substantiate the reasons for being unable to meet published deadlines. Petitions without documentation may be returned and not considered.

The form for Petition for Exception to University Policy on Refund of Tuition & Fees can now be found online, under Request for Exception.

The following criteria must be adhered to:

1. The course(s) involved must have already been dropped or withdrawn. Refunds will not be considered for courses in which students are still registered, or for which a grade exists, i.e., “F”, “I”, “DF”, “AU.”
   
2. Written documentation from instructors, physicians, or other appropriate professionals verifying and supporting the request must accompany the petition.
   
3. Work related issues, personal hardships, and failure to read UAA’s published documents generally do not present justifiable reasons to support a refund request.
   
4. Petitions for refunds for self-support classes are generally not allowed and must have approval of academic unit/department chair or director.
   
5. Mandatory student fees are not refundable, unless a student drops all courses during the 100% refund period, and cannot be petitioned for refund.
   
6. The deadline to submit a petition for refund is no later than the end of the semester following the semester in which the courses was offered: Fall courses - no later than end of the following spring semester; Spring courses - no later than end of the following fall semester; Summer courses - no later than end of the following fall semester. Petitions that are not received timely may not be considered.
   
7. If the petition for refund is approved, refunds will be issued to the original source, e.g., credit card, financial aid, granting agency, lending agency, etc.

The course(s) involved must have already been dropped or withdrawn from before a petition for refund will be considered. A petition for refund must be submitted by the deadline set forth on page 2, under #2, of this petition. Petitions received after that date may not be considered. Petitions will be reviewed periodically and the number of petitions being reviewed will determine the time for response. Approximately 6-8 weeks, and perhaps longer, should be allowed for a petition to be reviewed and the student notified.